Konsept IT has developed a module just for

Konsept IT has developed a module just for issuing an invoice for all enterprises engaged in manufacturing or trading cables and wires which do not use unicode ERP.
In these days, where studies related with e-billing is continued at full steam we want to share an interview that we think it might be beneficial about e-billing integration to you our esteemed readers.
In enterprises th e-billing practices are followed closely both by the IT (Information Technology) department and by the accounting department as well We have examined this issue at IT side in this issue.
Our guest is Konsept Information Systems General Manager Süha Ünal .
Welcome Mr. Ünal. In this issue, we will refer your opinions about e-billing practices and your solution recommendations. First, we would like to share with you one of our observation. We think, despite the fact that the start date of the application is due there are still too much of the headings that are not clear. Do you agree with our opinion?,
Hello,
You’re absolutely right about this. Although e-Billing application has started as of April 1, many enterprises still have issues that they can not make a decisions about the application. The area where maximum number of question marks accumulate is whether it would be more appropriate to carry out electronic invoices through the portal or through private integrators
GIB Portal enables enterprises to issue invoices without additional costs This is the good side of the portal. Dirty end of the stick is on the other hand is the number of incoming and outgoing invoices to be processed can not be more than 500 units per month, the congestion of the system and consequently that it is very slow. Another negative side is that the enterprise can not load the invoice that they raised in their own system to the GIB portal automatically.
Private integrators do not have any invoice limit. Naturally the cost rises accordingly. The pricing of enterprises that have 500 with invoice monthly and the enterprises that have 10,000 with invoice is different.
Two different costing system is being used by the private integrators. The fixed fee system based on the number of monthly total invoices as between 0-500 is xxx TL whereas between 501-1500 is yyy TL.
On the other hand the second method is the amount of costs incurred by multiplying the number of bills used by the determined units price. for an enterprise that uses 480 e-bills, the amount of 480xunit price agreed upon is paid to the special integrators.
In your opinion, how companies can reach the most efficient results by acting in which way ?
According to us, when an enterprise is making this decision it should consider how detailed are the items in the invoices that will be sent to its customer. Namely,
Entering the information of 15 TL; 3 pcs of AAA goods with a unit price of 5 TL will not be both very troublesome, and the risk of erroneous entry is not much .
However 3150 meters of BBB poroduct with 52.50% discount and unit price of 4.90 makes 8,103.38 TL is prone to more errors compare to other sample. Quantity discount, the price data that is continuously used in cable business which is composed of fractional numbers must be entered correctly for each item individually. Number of rows to be entered increase the probability of errors. Enterprises should make decisions without ignoring these details that are currently not very unobtrusive
Is it easier to make this process through special integrator?
You asked a very correct question. In fact, if you are manually carrying out this process through GIB portal or from the web service of a private integrator it would not make any change. Here the how compatible can operate the ERP program or the accounting program, with your special integrator where you will prepare your invoice will be the main factor that makes you feel comfortable. But web services of the special integrators is not thought to be so congested likle the GIB Portal a manually entering enterprise can move faster using the special integrator.
Do you have any solutions you can recommend to our readers about this issue?
We have concluded the e-billing integration processes of unicode ERP. Our ERP solution on this issue is clear and troublefree. The invoices can be created and sent on the system Without any need to make any manual input. At the same time we have developed a module just for issuing an invoice for all enterprises engaged in manufacturing or trading cables and wires which do not use unicode ERP. issuing e- invoices and paper invoices is quite simple with help of this module .
What function is this module doing exactly? I understand that it is not a module of UniCodeErp? A Module sold independently from ERP module?
Yes,It is a product operated independently entirely outside of the ERP structure and that we offer to users for free. Our aim of preparing this module is to increase the awareness of the unicode ERP in the cable and wire industry. Any of our readers who wishfrom the address of info@konseptbilisim.co or telephone number of 0532 312 45 99 that contacts us may have the chance to get this module for free.
As regards to what exactly does it do . This module is a program that works like any office program. When you enter customer it direct you to issue either an e-invoice or paper invoice. It prevents you to issue a paper invoice accidentally for the customer that an e-invoice was supposed to be issued. This is an important control point. Because the law to the company that should raise an e-invoice in the case of raising paper invoices raised paper invoices are declared null and void and is faced with the application of criminal proceedings. It lets you to enter materials quickly and completely in your desired criteria. If a job intervenes and if you have to leave the invoice halfway It allows you to continue where you left off. I am indicating this on purpose because this detail gives nuisance in GIB portal. It often drops you off the system or forces you to entire invoice right from the beginning. It automatically converts the invoice you prepared into the XML language in the UBL-T format or enables you to view he invoice you prepared by programs such as pdf, Word. Thus without further finalizing the invoice it allows you to send it to your customer as e-mail and correct the incorrect issues right from the beginning. In addition, the invoices you raised previously it stores and then makes it easy for you to reach these invoices.
If we go back to the subject invoice what else we should pay attention to in the dilemma of the integrator or the portal.
With regard to this, one of the important criteria is to the preservation of e-invoices. As is known the invoices have to be preserved according to the relevant provisions of tax procedural law and the the Turkish Commercial Law. As the enterprises decide, they should not ignore in this detail whether to use Gib portal or private integrator it . Private Enterprises that have decided on integrators should talk about this in particular when selecting the integrator and in integrator choice subjects of preservation of the bills should be considered. Storage services should Also be discussed together with the relevant details on the rates to be paid to private integrators.
One of the issues that need to be paid attention to is the compliance with ERP or accounting programs used in the enterprise. GIB portal unfortunately does not provide any convenience about it. Enterprises that use the GIB portal compulsorily should come to invoice entries in the portal and should create the entire bill item by item. Enterprises to work with the private integrators When deciding they should consider as a result of how much an intervention they could transfer E invoice prepared in their system to the system of integrator. Ideal one is automatically transfering without any intervention.
The issues should be taken into account when deciding details such as approval of invoices, acceptance by the customer and notification of them back to the enterprise, returned invoices, and acceptance or rejection of the invoices received.
It may cause that difficulties are experienced in the future in an important issue such as the invoice by deciding only according to the monthly payable amount.
Do you want to add any other issues with regard to the e-invoice?
The system has just started working. There will always be disruptions. Developers in this regard are still continuing to improve the solutions needed . I’m sure by the end of the year the majority of problems will be solved.
Thank you.